Talent / Invoicing and admin assistant
Invoices out on time, and paid sooner.
One dedicated person who sends your quotes and invoices, chases late payers politely on your schedule, and keeps your records ready for your accountant. From £690 a month.
An invoicing and admin assistant from Renewminder Talent is a dedicated person who raises quotes and invoices, chases unpaid invoices on a schedule you set, matches receipts and keeps supplier bills and records tidy in tools such as Xero, QuickBooks or FreeAgent. They never make payments on their own, and they're not your accountant: they keep everything ready for whoever does your accounts. £690 a month part-time or £1,250 full-time.
What they take off your plate
Quotes and invoices
- Quotes from your price list, sent the same day
- Invoices raised when work is done, not weeks later
- Recurring invoices checked before they go
Getting paid
- Polite reminders on your schedule, for example 7, 14 and 30 days
- A list each week of who owes what
- Late payers called or emailed, in your tone
Records
- Receipts matched to transactions
- Supplier bills entered for you to approve
- Everything ready for your accountant at month end
An example day
Money admin that happens every day, not at the end of the month.
- 09:00Yesterday's work invoicedRaises invoices for jobs finished yesterday, checked against the order.
- 10:30QuotesTwo quotes from your price list, sent with your usual terms.
- 13:00ChasingSends the 14-day reminders and calls one customer who's 30 days late.
- 15:30Receipts and billsMatches this week's receipts and enters supplier bills for you to approve.
- 17:00HandoverWhat's been sent, what's been paid, and who's still late.
An example day. Your one-page plan sets the real hours and tasks.
What lands in your inbox every evening
A short written handover: what got done, what's waiting for you, what's next. You never have to chase.
- Raised 12 invoices for £8,460 and sent 2 quotes
- Sent 6 polite reminders; 3 customers have already paid (£2,140)
- Called 1 customer 30 days late: they've promised payment on Friday
- Matched 27 receipts and entered 5 supplier bills for you to approve
- Waiting for you: approve this week's supplier payments
Drafted with AI, checked and sent by Omar. No payment made without your approval.
In the tools you already use
Their own login to each one, with two-step sign-in. You decide what they can see, and you can remove access at any time.
- Xero
- QuickBooks
- FreeAgent
- Sage
- Stripe
- GoCardless
- Dext
- Google Sheets
- Excel
- Gmail
A person, made faster by AI
AI drafts. A person checks and sends.
- AI draftsReplies, summaries, spreadsheets, first versions in seconds
- Your assistant checksFacts, tone and your rules, then edits
- Sent in your nameAnd logged in tonight's handover
Your assistant uses AI tools to draft replies, summarise long threads, tidy spreadsheets and pull details out of documents. That's how one person gets through a day's work that used to need two.
A person reads and checks everything before it goes out. AI never replies to your customers on its own.
- Business AI accounts that don't train on your data
- Your customers' personal details stay out of AI tools unless you agree in writing
- Everything your assistant writes for you belongs to you
Price
One monthly price per person, AI tools included. Or any hours from 10 a week, pro rata.
Free, in 10 seconds
See your own agent at work
Type your company's name and what you do. Your own page opens straight away: your inbox being answered live, what your agent would handle, their end-of-day handover and the price.
- Emails answered live, in your business's name
- AI drafts, and a person checks every reply
- The price and the trial week on the page
Weighing it up?
Honest comparisons, with the sums shown and the sources linked.
Or hire someone?
At the UK minimum wage, a full-time employee costs about £2,359 a month once employer NI and pension are added, before recruitment and equipment.
See the sumsOr a freelancer?
UK freelance assistants usually charge £25 to £35 an hour. Here's what's different besides the price.
Compare themHow it starts
From first call to a working assistant in about a week. The details.
- Day 1
A 15-minute call
Tell us what's eating your week. We'll say honestly whether an assistant would help, and which plan fits.
- A day or two later
A one-page plan
The tasks, hours, tools and price. Nothing starts until you agree.
- Week 1
A trial week
Your assistant learns your tools and tone, with a Renewminder manager alongside. A handover every evening.
- Then
Month by month
Pay at the start of each month. Change hours or stop with 30 days' notice after the first month.
Questions
Is this bookkeeping or accountancy?
No. It's admin: quotes, invoices, chasing and tidy records. Your accountant still does your accounts and tax, and the records they get are in better shape.
Can they pay our suppliers?
They can prepare a payment run for you to check. You approve and send every payment yourself.
How do they chase without upsetting customers?
Politely, on a schedule and in words you've approved. Anything awkward, like a dispute, comes to you first.
Which software?
Xero, QuickBooks, FreeAgent and Sage, plus Stripe and GoCardless for payments. Each gets its own user with only the permissions it needs.
Is our financial data safe?
They get their own login with limited permissions and two-step sign-in, and we sign a data processing agreement before they start. You can remove access at any time.